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Many tools vs one food safety system
Typical stack: SFBB PDF in Drive, temps in a sheet, photos in WhatsApp, training certs in email, allergen matrix in a desktop file. Each tool is fine alone. Together they are a scavenger hunt when an inspector asks for last month’s fridge failures.
One system does not mean one vendor for every kitchen tool. It means one place for due-diligence records you must defend: checks, temps, correctives, documents and branch history.
The hidden cost of “free” stacks
Managers spend hours assembling proof. New starters never find the latest file. Branches invent naming conventions. Soft-deleted chats and personal phones are not an archive strategy.
Security is uneven: open Drive links, personal WhatsApp accounts and unencrypted mail attachments all hold sensitive operational detail.
What consolidating records buys you
A single timeline per branch, role-based access, consistent templates and exportable evidence packs. Training and allergen files sit next to the checks that reference them.
You can still use email and chat for people. Complytio is for records that must outlive a phone wipe or staff turnover.
Frequently asked questions
Do we have to move every document on day one?
No. Start with daily checks and temperatures — the records you complete most often — then bring documents and training into the same workspace as you renew them.
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